Resources

In collaboration with NSN, the ESFA have developed the following resources to ensure that free school groups understand the meaning of Heads of Terms, a key pre-opening milestone; the timescales involved in securing a free school site; and how to interact with the different roles within the ESFA. Approval to Handover is a chart that outlines the various stages and timescales involved in securing a free school site and building from the point an application is approved into pre-opening to the handover of a site to the academy trust.

NSN has designed the Site Advisory Service to assist groups in navigating the very complex issues associated with translating an educational vision into a school building that meets the needs of pupils and staff. This service includes very detailed resources that complement and supplement the support provided by the DfE and ESFA. 

In collaboration with NSN, the ESFA have developed the following resources to ensure that free school groups understanding the meaning of Heads of Terms, a key pre-opening milestone; the timescales involved in securing a free school site; and how to interact with the different roles within the ESFA. Free Schools Capital Project Team is an organogram of the ESFA’s Free Schools Capital Project Team, detailing roles and responsibilities, to illustrate the escalation route that free schools should employ in the event of difficulties arising during the completion of the capital project. The resource lists issues that could arise during each stage of the development of a site and provides appropriate points of contact

NSN has designed the Site Advisory Service to assist groups in navigating the very complex issues associated with translating an educational vision into a school building that meets the needs of pupils and staff. This service includes very detailed resources that complement and supplement the support provided by the DfE and ESFA. 

As you enter the pre-opening period, you will receive a Project Development Grant (PDG) from the DfE designed to cover all non-capital costs associated with setting up your free school. You need to consider carefully how you will spend your money as efficiently as possible and to ensure the best value for money. Drawing on our associates' expertise and previous free schools' experience, we have created a budgeting tool which will help you decide how to allocate your money according to different work streams.

The Essentials Advisory Service and the project management partnership take into account the fact that finance will have implications for the effectiveness of Delivery across all other work streams. The resources and tools that have been developed for these services have been designed to support schools to extract maximum value through careful financial planning.

As you enter the pre-opening period, you will receive a Project Development Grant (PDG) from the DfE designed to cover all non-capital costs associated with setting up your free school. You need to consider carefully how you will spend your money as efficiently as possible and to ensure the best value for money. Drawing on our associates’ expertise and previous free schools’ experience, we have put together some guidance around following public procurement regulations when spending your PDG.

The Essentials Advisory Service and the project management partnership take into account the fact that finance will have implications for the effectiveness of Delivery across all other work streams. The resources and tools that have been developed for these services have been designed to support schools to extract maximum value through careful financial planning.

During the pre-opening period, your group will need to turn the education plan you outlined in your application into reality: by recruiting a principal designate, finding other staff members and drawing up detailed education policies. As well as this, you will need to submit a strong Education Brief to the DfE, produce a range of statutory policies for the school and prepare for Ofsted inspections both before and after your school opens.

Having the right principal in place is critical to the early success of a free school and this appointment will shape the outcome of the other tasks associated with this work stream and others. The NSN guide to finding your principal designate will help your group focus on the skills you are looking for and how to run your recruitment to find the best possible person. We also have free guidance to download around recruiting other members of staff, preparing your Education Brief and preparing for Ofsted inspections (pre-registration and full).

For policy exemplars, more detailed guidance and support around your educational vision and plan, you should consider accessing NSN’s Essentials Advisory Service and the Project Management Partnership.

Establishing a strong governance structure in the pre-opening period is essential to the continued success of your MAT and of your free school. During pre-opening, you will need to submit a complete governance plan to the DfE for approval. If you run one or more academies already, this plan will need to include details of how you will manage the growth of your MAT. NSN has produced a guide on things you must consider when developing your governance as your MAT grows and as your free school opens.

Your group may benefit from more tailored advice from our governance associates, you may wish to consider the NSN Essentials Advisory Services or our Project Management Partnership. These services provide access to illustrations, exemplars and expert guidance developed to support school governance and the effective growth of MATs. 

During the pre-opening period, your group will need to turn the education plan you outlined in your application into reality: by recruiting a principal designate, finding other staff members and drawing up detailed education policies. As well as this, you will need to submit a strong Education Brief to the DfE, produce a range of statutory policies for the school and prepare for Ofsted inspections both before and after your school opens.

Having the right principal in place is critical to the early success of a free school and this appointment will shape the outcome of the other tasks associated with this work stream and others. The NSN guide to finding your principal designate will help your group focus on the skills you are looking for and how to run your recruitment to find the best possible person. We also have free guidance to download around recruiting other members of staff, preparing your Education Brief and preparing for Ofsted inspections (pre-registration and full).

For policy exemplars, more detailed guidance and support around your educational vision and plan, you should consider accessing NSN’s Essentials Advisory Service and the Project Management Partnership.

Having strong project management is critical in ensuring all tasks in pre-opening are completed efficiently to allow your free school to open. Your project manager needs to have a strong understanding of the various risks and tasks that your project will involve. An introduction to these is available from our opening tools. Based on vast experience and developed in line with the DfE’s pre-opening guidance, these tools will help you consider your project management tasks and schedules when preparing to open your free school.

If you are interested in working with NSN to deliver some of your pre-opening tasks, please contact preopen@newschoolsnetwork.org for more information. 

During the pre-opening period, your group will need to turn the education plan you outlined in your application into a strong Education Brief. This will be submitted to the DfE and as part of your Brief you must produce a range of statutory policies for the school and prepare for Ofsted inspections both before and after your school opens.

Having a strong Education Brief is critical to ensuring your school can successfully open and will shape the curriculum pupils when experience once attending your free school. The NSN guide to developing your Education Brief will help your group ensure you submit high quality curriculum plans, lesson plans, school policies, etc. to your DfE External Expert in preparation for your Readiness to Open Meeting. We also have free guidance to download around recruiting your principal designate, recruiting other members of staff and preparing for Ofsted inspections (pre-registration and full).

For policy exemplars, more detailed guidance and support around your educational vision and plan, you should consider accessing NSN’s Essentials Advisory Service and the Project Management Partnership.