Finding and securing a site for your school, as well as designing and constructing your school’s buildings, will mean working closely with agencies within the DfE, especially Free Schools Capital (FSC) and their property company, LocatED. The path to a well sited, fit for purpose and inspiring new school requires difficult decisions as well as risks, particularly regarding time and cost. Handling this requires active management and careful communication with your prospective parents and other stakeholders.

To achieve the best outcome requires attention to details foreign to normal day-to-day school management like property management, school design and operations. The FSC are the experts from a technical and financial point of view but they do not know your school, your priorities or your ethos. They base their decisions on generic building bulletins, health and safety documentation and legal and capital requirements. Your involvement is critical to achieving the best outcome for you.

This guide includes a glossary and is provided as part of NSN’s Foundation Advisory Service. It should be read in conjunction with NSN’s primer on Finding a Site: Introductory guidance . A more detailed guide including checklists and tools is available alongside specialist site related support under the NSN Site Advisory Service.

Opening your free school on time and within budget is a challenging task. Our experience of working with schools during the pre-opening phase has taught us that it is easy to underestimate the quantity and complexity of the work involved.

This document offers an overview of different documents and statutory guidance from a range of organisations which you may find helpful for various tasks during the pre-opening period.

Your group may benefit from the additional support available from NSN. To find out more about the Delivery Programme, please contact open@newschoolsnetwork.org 

In collaboration with NSN, the ESFA have developed the following resources to ensure that free school groups understand the meaning of Heads of Terms, a key pre-opening milestone; the timescales involved in securing a free school site; and how to interact with the different roles within the ESFA. Approval to Handover is a chart that outlines the various stages and timescales involved in securing a free school site and building from the point an application is approved into pre-opening to the handover of a site to the academy trust.

NSN has designed the Site Advisory Service to assist groups in navigating the very complex issues associated with translating an educational vision into a school building that meets the needs of pupils and staff. This service includes very detailed resources that complement and supplement the support provided by the DfE and ESFA.